During the online Yearbook registration process you will be asked to upload a  photograph about yourself. This photograph will be used in your Yearbook Profile Page. This document provides guidance on the nature of the image required and brief instructions on how to crop and re-size an existing image you may have.

The photograph must:

• as we crop the photo to a round shape, please, take the photo from a little distance. We do not want to crop out a part of your head or body.

• make sure that you position yourself in the middle of the picture.

• you DO NOT have to wear your graduate costume on the picture, you can include your picture with casual clothes

• format: JPG or PNG (​most digital cameras and smartphones save photographs as a JPG/JPEG file. You can find the file size of the image by right clicking the file and selecting ‘Properties’).

• Size and Shape: at least 400*400 pixels preferably square shape. During your uploading process, our app will automatically resize your picture to at least 400*400 pixels.


Perfect Image
Wrong Image
  • be taken with your eyes open and clearly visible.
  • show you on your own.
  • be taken within the last 2 years.
  • be clear and in sharp focus, with a clear difference between your face and a background.

A photograph not meeting the requirements will be rejected!

Help on re-sizing or cropping a photo.


​Several websites allow you to crop and re-size pictures online. We've found to work well - but we would stress that this is an external site over which we have no control. also gives good results.

Paint (Windows XP, Vista & 7)

To crop:
​1. Right click on image
2. Open with: Paint
3. Click the 'Select' tool
4. Drag the tool to select the area required
5. Click ‘Copy’
6. Use ‘File |New’ and ‘Paste’ to paste the copied section into a new image
7. If the white background is bigger than the photo click on the background and use the crop boxes to remove the background
8. Use ‘File | Save As’ to save this photo as a new image in 'JPEG' format.

To re-size:
1. Right click on image
2. Open with: Paint
3. Click the 'Resize' tool
4. Select ‘Pixels’
5. Enter ‘400’ for horizontal width '400' for vertical height. (‘Maintain aspect ratio’ should be ticked)
6. Click ‘ok’
​7. Use ‘File | Save As’ to save this photo as a new image in 'JPEG' format.

Apple Mac

​ To crop:
1. Add photo iPhoto
2. Select picture and click ‘Edit’
3. Select ‘Crop’
4. Drag crop box to classic passport photo shape and click ‘Apply’
5. Click ‘Done’

To resize:
1. Select photo in iPhoto
2. Click File (at the top), and then Export
3. From Kind, select Jpeg
4. From Size, select Medium
​5. Click Export